VENDOR FORM INFORMATION

Thank you for your interest in being a vendor at MinoFest 2023, the only conference of its kind in North American dedicated to celebrating innovations in racialized perinatal health. This unique event will bring together healthcare professionals, researchers, advocates, stakeholders, and community members passionate about improving the perinatal health outcomes of racialized communities.

Vendor Application Process

To participate as a vendor, kindly complete the Vendor Application form provided below. This form is your initial step to request a vendor spot at MinoFest 2023. Please ensure all required fields are filled accurately.

Application Review: After submitting your application, our team will carefully review it. We aim to create a diverse and inclusive vendor space that aligns with the conference's theme and goals.
Confirmation Email: Upon successful application review, you will receive a confirmation email containing the registration link and a unique code. Use this link and code to complete your official vendor registration.
Vendor Registration: As part of the registration process, vendors will be requested to make a monetary donation to support the conference's initiatives in advancing perinatal health for racialized communities. Further details about this process can be found in the Vendor Terms and Conditions section.

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PLEASE FILL OUT THE FORM BELOW

Organization Information

Name of company/organization

Contact Name (First and Last)

Contact Email

Phone Number

Company/Organization

Company/Organization Street Address

Company/Organization City

Company/Organization Postal Code

Website

Tell us a little bit about your organization

Description of programs, services, and/or merchandise that will be advertised and materials (e.g. pamphlets, flyers, etc.) that will be distributed:

Supplementary Information

Why would you like to be a Vendor at MinoFest?

During what time(s) would you like to have a table available?

Are your programs/services targeted towards racialized parents?

Will you be selling items, if yes what item(s)

Social Media Handles

Facebook

Twitter

Instagram

Acknowledgement of Terms and Agreement

MinoFest Vendor Terms and Conditions

1. Payment
a) In order to book a table at the conference, the accepted Vendor agrees to provide a monetary donation to the conference during registration. The registration code will be provided following the submission and acceptance of the Vendor Application Form by the MinoFest team.
b) The Vendor agrees to register prior to October 20, 2023. No exhibit space will be held or guaranteed without registration.
c) Should a Vendor decide to withdraw his/her participation prior to the conference, vendor registration fees are Non-Refundable under any circumstances.

Note: Space is limited, and your vendor space will not be considered reserved until you have registered.

2. Vendor Hours and Set-Up/Tear-Down Times
Vendor booths must be staffed during the following times:
• Morning (9:00 a.m. to 1:00 p.m.)
• Afternoon (1:00 p.m. to 4:00 p.m.)

All Vendors must register at the welcome desk upon arrival before setting up their table. Vendors registered for the Morning or All-Day sessions may begin arriving at the venue (Design Exchange) for set-up at 7:00 a.m. Set-up must be completed by 9:00 a.m. for these vendors. If the Vendor has registered for an Afternoon Session, set-up must be completed by 12:00 p.m.

For tear-down – Vendors registered for the Morning session must remove all their materials from the Vendor floor by 12:30 p.m. Vendors registered for the Afternoon or All-Day sessions must remove all their materials by 5:00 p.m. Vendors agree to tidy their own exhibit space at the tear-down times and must place all trash in containers provided on site.

3. Liability
The Vendor agrees that MinoCare and MinoFest, its agents, employees, and volunteers, as well as the hosting facility and its agents and employees, will not be responsible for any damage to or for the loss or destruction of the Vendor’s property, or injuries to the Vendor, his agents, and employees. All claims for any such loss, damage, destruction, or injury are expressly waived by the Vendor.

4. Promoting the Event
The Vendor agrees to promote the conference amongst its network, and through its social media platforms.

5. Favour Bags
a) Vendors who want to include a product for attendee gift bags must agree to provide 450 items. This can include products or coupons/vouchers of value, as well as informational brochures.
b) Products must be provided by October 20, 2023. Products can be delivered to Mino Care at: 192 Spadina Ave, Toronto, ON M5T 2C7.

As an authorized agent of this business or organization, I have read and understood the MinoFest Terms and Conditions and agree to abide by the terms and conditions listed therein.

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form. If you continue to experience problems please email info@minocare.ca.

Envisioning the Future of Perinatal Health: Join MinoFest 2023 as Vendor